Properly formatting tables in Word is easy when you use Table Styles, add borders, align text, adjust sizing, shade rows, sort and freeze columns, and add a helpful title. Step 8: Add Table TitleĪ descriptive table title helps orient readers to the data or information contained in the table. This is especially useful for tables longer than a page. Step 7: Freeze Header Rowįreezing the header row ensures column labels remain visible when scrolling through a large table Sort columns with numbers from smallest to largest value. Select the column by clicking the header.Sorting columns appropriately allows readers to quickly find values they might be looking for. Use subtle shading colors that stand out but don’t distract. Pick shading color from Shading section.The header row can be shaded a different color. Step 5: Add ShadingĪlternating shading of every other row helps guide the eye along rows for improved readability. Use the Cell Size section to set height and widthĭon’t forget to resize column widths to match longest text string.Step 4: Adjust Cell SizeĪdjust row height and column width to fit content and prevent awkward text wrapping in cells. Pick an alignment option from the Paragraph sectionĪs a rule of thumb, left-align text and right-align numbers.Center, left-align, or right-align text as needed. Step 3: Align TextĪligning text properly inside table cells improves readability. Play around with different border styles to find one that looks best. Click Borders and Shading option to customize further.In the Borders section, pick a border style, color, and width.You can customize the border style and color to suit your document design. Step 2: Add Bordersīorders help define the cells in a table making it easier to read. Table Styles allow you to change the whole look and feel of a table instantly with just a click. Hover over a style to preview it, then click to apply it.In the Table Styles section, browse the various built-in styles.Click anywhere in the table to select it.Table Styles allow you to apply predefined formatting to the table all at once. The fastest way to format an entire table is to apply a Table Style. In this article, I will provide 8 formatting tips to help you create professional-looking tables in Word easily. However, formatting tables properly can take some work. The only difference is that instead of a check box for Header Rows, the text itself gets highlighted.Tables are a great way to present data and information in an organized way in Word documents. The steps for designating table headers in the online version of office 365 is the same as the steps for Windows Office. Note: If you do not see this tab, move your cursor inside the table. In the Macintosh Desktop applications, the Header Row checkbox can be seen in the Table Design tab in the ribbon.
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